Using technology to transform your business into a paperless enterprise may seem like a lot of effort. A digital transformation makes your organisation more efficient, agile, and productive. Say goodbye to printing, poor quality document scans, and fussing with file cabinets. This allows you to store all information electronically, reducing the company's reliance on paper, and streamlining processes. This involves using digital technologies to automate the previously paper-based processes, moving away from physical documents to digital storage. In short, the alternative for your company is a digital transformation. You might be interested in: 5 ways to get the most out of your HR technology So what's the alternative? Thanks to the innovations of technology which uses the capabilities of the cloud and artificial intelligence, paper processes should be on the guillotine. But there are faster ways to do things, so if improvement and competitiveness is part of your organisational strategy, buying into the digital transformation trend makes more sense. Or, “Can I have a report on H1 employee retention and a forecast for the rest of the year please?” Of course, sir. “Can you tell me how much holiday I have left please?” Yes, I’ll have to rifle through these filing cabinets. With the rise of remote working resulting from the Covid-19 pandemic, it's more important than ever that your files are accessible outside of the office. So when it’s Sunday and your CEO needs that data immediately to stave off an emergency, you'd better get in the car…īeyond the benefits of being able to access digital versions of your documents from anywhere in the world, it's useful that different people can access and work on the same documents and processes at the same time, with any changes being instantly updated across the entire system. There’s one way and it involves a person with the document sat in front of them. It’s easy to list the ways information in paper files is accessible. Paperless processes make it far less likely that human errors will creep into your business processes. That's why technology can be the best solution for ensuring accuracy. We might misfile documents or mistype numbers, creating huge headaches for the potential hires whose applications get lost, or employees whose mistyped bank details mean they don't get paid on time. We try our best but humans are prone to errors. Accuracyĭata transfer in a paper world relies on human beings and their ability to manually copy information from one place to another, digit by digit, without making a mistake. One of the best parts of a company's digital transformation is how much time it frees up for HR employees to focus on more important, value-adding work. Not to mention, if a person has to manually print, scan, and file documents it can lead to bottlenecks in HR departments. Reports aren’t generated, they’re painstakingly assembled by hand. When your document management all uses paper, maintaining, filing, transposing, copying and generally processing paper documents is a manual, laborious, repetitive task. Here are some of the reasons not using digital technology to go paperless is holding you back. To create a paperless office, many businesses have already used XCD's automated HR and Payroll software, but more on that later.įirst of all, what's the problem with relying on paper documents? Businesses that undergo this transformation to paperless offices no longer need to print and file information manually. Instead of filing systems full of paper forms, paperless offices use the cloud to store digital information. Going paperless as an employer means that you are replacing physical documents and manual processes with digital technologies that can store, automate, and otherwise enhance your business processes. Read on to learn why it's time for your company's digital transformation. So why is a transformation from paper-based to paperless so important for businesses today? Unfortunately, though, it’s a fundamental component of digital transformation. Turns out, taking the initiative to go paper free is harder than completing dry January. In cupboards, drawers, and filing cabinets around the country, many of the HR information and processing that’s done day to day still takes place on paper documents in brick-and-mortar offices. But look closely: even in organisations that boast about innovation and proclaim their digitally enlightened credentials, you’ll find stacks of paper receipts, payslips, paper invoices, and forms.
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